Formal Business Correspondence Addressing Employee Absenteeism and Workplace Conduct Violations
Overview
This assignment demonstrates the composition of a formal business letter from a manager to an employee addressing recurring absenteeism and unprofessional workplace behavior. The letter acknowledges initial improvements but documents a new pattern of leaving work without authorization and disrespectful conduct, warning of potential disciplinary consequences.
What this coursework covers
- Letter header with sender and recipient addresses, dated 24 July 2021
- Opening acknowledgment of previous absenteeism improvements and recent positive attendance
- Documentation of new concerning behavior: afternoon absences following lunch breaks over four days and discourteous conduct toward management
- Reference to company policies on time management and workplace conduct standards
- Warning of potential contract termination and request for behavioral review and compliance
- Closing offer for further discussion of company code of conduct
Preview
English 315 Assignment Block Business Letter
Student’s Name
University
Course
Professor
Date
English 315 Assignment Block Business Letter
STUDENT’S NAME
KNOWLEDGE INC.
200 BOYLSTON AVE B
SEATTLE WA 98103
USA
24TH JULY, 2021.
JOHNSON SMITH
110 MAIN ST
PO BOX 1032
SEATTLE WA 98106
USA
Dear Johnson,
I want to acknowledge the improvements you made regarding your absenteeism in the past few weeks. Regular reposting to work has been noted since we had the meeting where we discussed the issue and the necessary improvement measures. However, I am concerned with the new trend of skipping work in the afternoon after yesterday's incident. You went for lunch and never returned in the afternoon without giving any explanations. I was conducting employees' registration for the upcoming seminar when I bumped into an empty working station. The secretary informed me that your new trend started a while ago. You failed to report back to work after lunch for a total of four days. I assume you are familiar with the rules and regulations of this company. Absenteeism is a vice that is never tolerated in this company. We consider time a valuable resource that propels our business and eliminates competition with other organizations. As a manager, I am responsible for ensuring that the company's rules are followed to the latter. Like other employees, I advise that you observe the rules and regulations of this company.
Moreover, as you reported in the morning, I greeted you, but you ignored me. It portrays rudeness which is against our ethics. This may hinder harmonious coexistence at the workplace.